Terms & Conditions for Traders

Slow Market Willowbridge & Slow Market Lane Tyger Valley

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1. Application & Acceptance

1.1 By applying for a trader stall or space with Slow Market, you (the “Trader”) acknowledge that you have read, understood, and accept these Terms & Conditions.
1.2 These Terms, together with any trader contract or booking form provided, form the full agreement between you and Slow Market (the “Organiser”).

 

2. Stall/Space Booking and Payment

2.1 The Organiser will allocate a stall or space subject to full payment and submission of required documentation (e.g. product list, trader bio, insurance proof if required).
2.2 Payment must be made by the due date stated on the invoice to secure your space. Unpaid spaces may be reallocated.
2.3 All fees are payable in South African Rand (ZAR) and exclude VAT unless otherwise specified.

 

3. Market Allocation & Exclusivity

3.1 Traders are allocated to either Slow Market Willowbridge or Slow Market Lane Tyger Valley.
3.2 Traders may not trade at both markets simultaneously. Each market maintains its own community and identity, and traders are expected to commit to one.
3.3 If a trader chooses to move from Willowbridge to Tyger Valley (or vice versa), prior written approval from the Organiser is required.
3.4 Traders who choose to leave Willowbridge for Tyger Valley may be asked to vacate their Willowbridge space permanently and with immediate effect.
3.5 The Organiser reserves the right to make final decisions regarding trader placement, rotation, or termination to maintain market quality and balance.

 

4. Products, Merchandise & Conduct

4.1 Traders may only sell or display products approved in their application. Any changes must be authorised in writing by the Organiser.
4.2 All traders must comply with relevant South African laws and regulations, including health, safety, and consumer standards.
4.3 Traders must behave professionally and courteously. The Organiser reserves the right to remove any trader or product deemed inappropriate, unsafe, or inconsistent with Slow Market’s values.

 

5. Stall Setup, Trading Hours & Break-down

5.1 Traders must arrive on time, set up safely within their allocated area, and keep their stall neat throughout trading hours.
5.2 Market hours will be communicated by the Organiser (for example: Sundays 9am–5pm).
5.3 Traders may not dismantle early or leave stalls unattended during trading hours without permission. Doing so may affect future participation.

 

6. Health & Safety, Insurance & Liability

6.1 Traders must have adequate public liability insurance covering their activities at the market and provide proof on request.
6.2 The Organiser will not be held liable for any loss, theft, damage, or injury, except in cases of proven negligence by the Organiser.
6.3 Traders indemnify the Organiser against any claims resulting from their own negligence or breach of these Terms.
6.4 All safety and operational instructions issued by the Organiser must be followed at all times.

 

7. Marketing, Photography & Social Media Usage

7.1 The Organiser may photograph, film, or otherwise record the market and its participants for promotional, editorial, and marketing use.
7.2 If you are trading under a Slow Market brand, you acknowledge and consent that your image, stall, and products may be photographed or recorded for use in promotional content related to the market.
7.3 All photographs, video, or other media captured by or for Slow Market remain the sole property of the Organiser. The Organiser retains full rights to edit, reproduce, and distribute such material across any media platform without compensation or further approval.
7.4 Traders are encouraged to tag and engage with Slow Market on social media using approved handles and hashtags (e.g. @SlowMarket, #SlowMarketLane, #SlowMarketWillowbridge).

 

8. Cancellation, Rescheduling & No-Shows

8.1 Traders must provide written notice if they wish to cancel a booking. Cancellation fees may apply as outlined in the trader contract.
8.2 The Organiser reserves the right to cancel or reschedule markets due to weather, safety, or other factors beyond its control. In such cases, credits or new dates may be offered.
8.3 Failure to attend a confirmed market date without notice (“no-show”) may result in forfeiture of fees and removal from future trading opportunities.

 

9. Termination & Removal

9.1 The Organiser may terminate a trader’s participation at any time, with immediate effect, for breach of these Terms, unsafe conduct, or behaviour inconsistent with market standards.
9.2 Upon termination, the trader must vacate their space immediately and will forfeit any future bookings or fees paid.

 

10. Intellectual Property & Branding

10.1 All Slow Market logos, names, and brand assets remain the property of the Organiser.
10.2 Traders may not use the Slow Market brand in their own marketing materials without written permission.
10.3 The Organiser may feature trader names, logos, and images in its marketing materials to promote the markets.

 

11. Data Protection & Privacy

11.1 The Organiser collects and processes trader information for administration, marketing, and operational purposes in compliance with South African data protection laws.
11.2 Traders must handle all customer information collected at their stalls responsibly and in line with POPIA requirements.

 

12. Amendments to Terms

12.1 The Organiser may update or amend these Terms & Conditions at any time. Updated versions will be posted on the Slow Market website.
12.2 Continued participation after such updates constitutes acceptance of the new Terms.

 

13. Governing Law & Jurisdiction

13.1 These Terms & Conditions are governed by the laws of the Republic of South Africa.
13.2 Any disputes shall fall under the jurisdiction of the courts of Cape Town.